See WIDEN AI in action.
A real walkthrough of the practice running on Command Centre, Workspaces, and AI Visa Pre-Fill.
Click to play · No autoplay until you press play
The AI-native practice-management system for migration agents — run your matters, your team and your inbox in one place, with AI that drafts replies, chases silent clients and prepares your 482 / 186 / 820 data sheets. You review and lodge everything personally; WIDEN does the busywork.
Honest math, not marketing. Numbers based on a Sydney sole-practitioner billing at $250–300/hr.
No credit card required · Full access for 14 days · Free plan after — keep the Law tools forever
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Software tool for use by registered migration agents. WIDEN AI does not provide migration advice or immigration assistance — the registered agent reviews and lodges all applications personally, consistent with the Migration Act 1958 and the Migration (Migration Agents Code of Conduct) Regulations 2021.
Aria writes drafts straight into your email Drafts folder — whether you use Gmail, Outlook, Yahoo, or any IMAP provider. Command Centre reads your client emails to find silent clients, prepare data sheets, and pull missing documents. Without your inbox connected, there's nothing for the AI to work with — and the trial feels empty.
Gmail and Outlook connect via secure OAuth (the same flow Calendly and Loom use). Yahoo and any IMAP provider connect with your email + app password. Takes 30 seconds.
Within 2 minutes, every email is indexed. Clients identified. Cases mapped. Documents linked to workspaces automatically.
Open your inbox. See AI-drafted replies waiting in Drafts. Edit, sign, send — like always. You stay on every outbound email.
If you can't or won't connect a real inbox — that's fine, but WIDEN AI won't help you. It's not a CRM you fill in manually. It's the AI that lives in your existing email and works from what's already there.
A real walkthrough of the practice running on Command Centre, Workspaces, and AI Visa Pre-Fill.
Click to play · No autoplay until you press play
Get value the minute you sign up — before you connect anything. Two tools grounded in the current consolidated Migration Act 1958 and Migration Regulations 1994, not a chatbot guessing from memory.
Ask in plain English — get an answer cited to the exact section, regulation or subclass. Hybrid search across 1,800+ provisions, always the latest in-force compilation.
Pick any of 85 visa subclasses for a clause-cited prep checklist drawn straight from Schedule 2 — so nothing slips before lodgement.
Free forever · no credit card · works before you connect your inbox · you apply your own professional judgement to every answer
Each prompt below is something Command Centre runs end-to-end — no menus, no forms. Type it, or tap the mic and say it. The AI prepares the work for your review. You stay in control of every decision.
Creates a per-client workspace, links every attachment from his emails, generates his Word Notes file. Ready in 5 seconds.
AI produces a tailored questionnaire + document checklist for that visa subclass as a Word file you can send the client at intake.
AI generates a complete Word data sheet for the ImmiAccount form — every field pre-filled, missing items flagged in red. You lodge personally.
Timestamped note saved to her workspace. Appears in her Word Notes file next time you download. Date is automatic.
Searches your synced inbox, pulls each client's history, drafts a personalised reply per client into your email Drafts folder. You review and send.
Real-time pivot from your client + email data. 482s, 186s, 820s, 189s — counts and conversion at a glance.
Finds the right thread, drafts a reply IN-THREAD (not a new email), routes to the correct address, gets the subject right.
Inbox janitor finds them, previews a sample, asks you to confirm, then bulk-archives (or trashes) up to 500 in a single API call.
Uses your existing labels / folders (the ones you've built over years). Labels + archives in one operation. Inbox cleared, history preserved.
Full client context on demand: profile, last 20 emails, notes, follow-ups. Walk into a phone call prepared.
Date-range search across years of history. Per-contact personalisation referencing real past matters. Batch drafts into your email.
Auto-classified leads surfaced on demand. AI reads recent emails, filters by classification, ranks by urgency.
CRM tagging from one sentence. Group, filter, and follow up on segments later.
…and dozens more. Almost everything you do every day in your migration practice is one prompt away.
Everything you'd expect from migration practice software: matters, your team, document checklists, DHA forms. The difference is WIDEN AI does the work — drafting, extracting and preparing — instead of just storing it. One place to run the whole file, from first enquiry to lodgement.
One matter per application — status pipeline (open → preparing → lodged → decision), key dates, reference/TRN, fee and a full activity timeline. Your practice book at a glance.
Add your staff with roles (principal, agent, paralegal, admin) and share one caseload. Everyone works from the same matters, checklists and deadlines. Seats included — no per-user fees.
Open a 482, 189, 500 or 820 matter and the required-document checklist appears automatically. Track each item received or outstanding — and get nagged in your morning briefing when a matter is waiting on documents.
Generate a pre-filled Form 956, 956A and matter cover sheet in one click, from the matter and your agent profile — print-ready. WIDEN prepares; you verify, sign and lodge personally. It never lodges for you.
Behind each prompt: a set of purpose-built capabilities, each designed around how a migration file actually moves.
One folder per client. Email attachments auto-linked, a Word .docx file note that updates with every note you add, AI-generated visa pre-fills. Browse from the dashboard, search across all clients.
Word data sheet for any visa subclass (482, 186, 189, 820, 500, …) generated from your client data. Every field on the ImmiAccount form. Missing items flagged in red. The registered agent reviews, signs and lodges personally — WIDEN AI never lodges.
Passports, IELTS, payslips, employment refs auto-extracted on email arrival. AI classifies them, links to the right client, surfaces as structured data. Stop typing names from a scanned passport.
Every new enquiry classified Hot / Warm / Cold. AI drafts a personalised reply in your tone, lands in your email Drafts folder. Auto-follow-ups at +3 / +7 / +14 days for unanswered leads. Nothing sends without you.
Promotional, social, newsletter, automated emails: AI finds them via native inbox search, previews a sample, asks for confirmation, bulk-archives or applies the right label / folder. Up to 500 in one call.
WIDEN AI is a drafting and organisation tool — it never gives immigration assistance and never lodges. Every AI-drafted reply lands in your Drafts folder; you review, sign and lodge personally, so the immigration assistance is always given by you as the registered agent. The tool is designed to help you meet your duties under the Migration (Migration Agents Code of Conduct) Regulations 2021 — including your general duty to act professionally and competently (s 13), the requirement that immigration assistance be given only by registered agents (s 23), and your duty to supervise work prepared by anyone who is not a registered agent (s 24). You remain responsible for every decision and every lodgement.
Dictate commands instead of typing, and have replies read back to you. Hands-free conversation mode runs the full loop — speak, the AI acts, you hear the result, then it listens for your next command. Built for working on the move.
Plus, baked into the platform:
Matters & case management · Team seats & roles · Auto document checklists · DHA Form 956 / 956A generation · Deadline guardian & daily briefing · Built-in Migration Act legislation research · Invoicing with PDF download · Full client CRM · Email campaign manager
As a paying customer, you can request features specific to your business. We review every request and build the most-needed ones directly into the platform — at no extra cost.
"Hi, I'm Keshab — a registered migration agent (MARN 1576536) based in Sydney. I built WIDEN AI because I was drowning in emails and couldn't find software that actually used AI the way I needed it to. So I built it myself. I use it every day in my own practice."
Keshab Chapagain — Founder, WIDEN AI · Registered Migration Agent MARN 1576536
No setup fees. No training required. The product teaches itself the moment you type your first command.
Gmail, Outlook, Yahoo, or any IMAP email in one click. WIDEN starts syncing your inbox and auto-classifying incoming leads immediately. Read-only OAuth — revoke anytime.
Type your first command. "Show me my pipeline grouped by visa type." "Set up John Smith's workspace." "Find clients I haven't replied to in 7 days, draft responses." You see results in seconds.
Drafting emails, organising clients, preparing visa applications, cleaning your inbox — all from one prompt. AI prepares the data work; you review, sign off, and lodge every application personally as the registered agent on file.
Your client data is protected with Australian Privacy Act compliant security
All data encrypted with TLS/SSL in transit, and the platform database — including client records, emails and document data — is encrypted at rest using SQLCipher (AES-256). Your client information is always protected to the highest security standards.
Designed to comply with the Privacy Act 1988 and Australian Privacy Principles (APPs). Designed specifically for Australian migration practices.
Every user's data is strictly isolated. No cross-account access, no shared data, no exceptions. Your client data belongs to you alone.
We never store your email password. Secure OAuth 2.0 grants read-only access that you can revoke from your email provider at any time.
Every other tool is a generic CRM with a migration label slapped on it. WIDEN AI was built from scratch by a MARA-registered migration agent who uses it every day.
| WIDEN AI ✅ | Generic CRM ❌ | Spreadsheets ❌ | |
|---|---|---|---|
| Chat-based ops (Command Centre) — type what you need, AI prepares the work for your review | ✅ | ❌ | ❌ |
| Per-client Workspace with auto-extracted attachments + Word file note | ✅ | ❌ | ❌ |
| AI Visa Pre-Fill data sheet for any subclass (482, 186, 189, 820…) | ✅ | ❌ | ❌ |
| Built specifically for Australian migration agents (not adapted) | ✅ | ❌ | ❌ |
| AI lead classification — Hot, Warm, Cold | ✅ | ❌ | ❌ |
| Document Intelligence — passport / IELTS / payslips auto-extracted | ✅ | ❌ | ❌ |
| AI reply drafting in your tone, into your email Drafts folder | ✅ | ❌ | ❌ |
| Built-in Migration Act legislation research | ✅ | ❌ | ❌ |
| MARA Code of Conduct-aligned by design (drafts only, agent reviews + lodges) | ✅ | ❌ | ❌ |
| Automated follow-up sequences | ✅ | ✅ | ❌ |
| 14-day free trial · no credit card · $299/mo after | ✅ | ❌ | ✅ |
Built by Keshab Chapagain — MARN 1576536 — Sydney, Australia
14-day free trial. Full access. No credit card. Then $299/mo if you keep using it — cancel anytime.
After the trial, stay on a free plan forever — Migration Law Assistant, Case Prep & your dashboard — or keep the full toolkit for $299/mo. Compare plans →
Nothing sends automatically. Every AI-drafted reply, every workspace setup, every visa pre-fill goes into your control. You stay in charge of everything that goes out under your name — aligned with the MARA Code of Conduct duty to perform your work personally.
Questions before signing up? Keshab Chapagain (MARN 1576536) is always available — info@widen.com.au · 02 8188 1887
Shipped in the last few weeks: Command Centre, Workspaces, AI Visa Pre-Fill, mobile UX. Here's what's coming.
Let your clients log in, see their case progress, upload documents, and message you directly. Reduces back-and-forth, gives them visibility without you having to send updates.
The big DHA character/personal-particulars forms, pre-filled from your client data and ready for the agent to review + sign. Complements the existing Visa Pre-Fill data sheet.
Pipeline by visa type, conversion rates, response times, revenue forecasting from your live data. Built into the dashboard — nothing to export.
We deliberately don't build ImmiAccount auto-submission — under the MARA Code of Conduct, the registered agent must perform their work personally. Instead we generate ready-to-lodge data sheets and forms you review, sign and lodge.
Live with Australian migration practices today.
Try it free for 14 days.
Full access to Command Centre, Workspaces, AI Visa Pre-Fill, Document Intelligence, and everything else. No credit card. If it's not for you, walk away — no charge, no nag.
Common questions about AI practice management software for Australian businesses
Realistic average for a Sydney sole-practitioner: 3–5 hours saved on email drafting, 1–2 hours saved on visa data sheet pre-fills, 1–2 hours saved on client intake checklists. That's 5–9 hours/week total — we use 7 as a defensible middle. At a $250/hour billable rate, that's around $87,500/year of time back in your practice. Savings vary by practice volume and how heavily you use Command Centre, but for a sole-practitioner running 20–40 active cases, 7 hours saved per week is conservative.
The biggest revenue leak in a migration practice is silent clients — someone enquires, you reply, they go quiet, a competitor follows up first. Command Centre automatically surfaces every client who hasn't replied in 7+ days and drafts a tailored follow-up email directly into your Gmail Drafts folder. Recovering even 1 silent client per week is roughly 3–4 cases per month at typical migration-practice conversion rates. At an average $5,000 nomination fee, that's $15,000–20,000 of recovered revenue per month — multiples of the $299 subscription.
WIDEN AI lives inside your existing inbox — Gmail, Outlook, Yahoo, or any IMAP provider. It's not a separate CRM you fill in manually. Drafts appear in your email Drafts folder. Command Centre reads your client emails to find silent clients, pre-fill visa data sheets, and pull missing documents. Without your inbox connected, there's nothing for the AI to work with. Setup takes 30 seconds: Gmail and Outlook connect via secure OAuth (the same flow Calendly and Loom use); Yahoo and IMAP connect with your email plus an app password. Read scope only on first sync; we can read to assist but nothing leaves your inbox without you clicking Send. Disconnect anytime — revoke access in one click.
WIDEN AI is designed to support your compliance, but compliance always rests with you as the registered agent — no tool can carry that for you. The product is built around that principle: every AI-drafted email goes to your Drafts folder for you to review, edit, sign and send; the AI never communicates with your clients, never gives migration advice, and never lodges. That keeps you performing your work personally and supervising anything the tool prepares, consistent with the Migration (Migration Agents Code of Conduct) Regulations 2021 (see ss 13, 23, 24 on professional conduct, immigration assistance and supervision; s 39 on keeping clients informed). You apply your own professional judgment to everything the tool produces. Built by Keshab Chapagain (MARN 1576536), a practising RMA.
WIDEN AI is purpose-built for Australian Registered Migration Agents. Every feature — from AI email drafting to the built-in Migration Act research tool — is designed around migration practice workflows. Built by a practising MARA agent (MARN 1576536) who uses it every day.
WIDEN AI connects to your email (Gmail, Outlook, Yahoo, or any IMAP provider), reads incoming client enquiries, and drafts personalised AI replies in your professional tone and style. It also automatically drafts follow-ups for cold leads at day 3, 7, and 14 so no client ever slips through the cracks.
No. Nothing is ever sent automatically. Every AI-drafted reply and follow-up lands in your own email's Drafts folder (Gmail, Outlook, Yahoo, or any IMAP), ready for you to review, edit and send manually. As a registered migration agent you remain fully responsible for every email that goes out under your name — WIDEN AI just does the typing so you can focus on the case work.
WIDEN AI is designed to comply with the Privacy Act 1988 and Australian Privacy Principles (APPs). All data is encrypted with TLS/SSL in transit, and the platform database — including client records, emails and document data — is encrypted at rest using SQLCipher (AES-256). Each user's data is strictly isolated with no cross-account access. We never store your email password — we use OAuth 2.0 tokens to connect to your inbox.
Yes. WIDEN AI includes a built-in research tool covering the Migration Act 1958 and Migration Regulations 1994. Migration agents can search the legislation in plain English and find the relevant provisions with section citations — speeding up the research the agent then applies their own professional judgement to. The tool surfaces sections; the agent decides how they apply to their client.
Yes. WIDEN AI includes a full CRM with client management, document tracking, deadline reminders, and a professional AI invoicing system with ABN, GST calculation, and PDF download. It is a complete practice management platform, not just an email tool.
14 days completely free — no credit card required, full access to every feature. After the trial, $299/month AUD if you keep using it. All features included: Command Centre, Client Workspaces, AI Visa Pre-Fill, Document Intelligence, AI auto-drafts, Migration Act research, invoicing, CRM. No setup fees. Cancel anytime. Email Keshab if unsure.
Command Centre is a chat-based AI assistant — type or speak what you need in plain English and it prepares the work for your review. Examples: "Set up John Smith's workspace and prepare his 482 application pre-fill" / "Generate an 820 intake checklist for Sarah" / "Add a file note for Sarah that we did the initial consultation today" / "Show me my pipeline grouped by visa type" / "Find clients I haven't replied to in 7 days and draft responses". It searches your inbox, organises attachments per client, generates Word documents, and drafts emails into your Drafts folder — all from one chat. Nothing sends or lodges automatically; the registered agent reviews and signs off on every outbound.
Yes. The Command Centre has built-in voice control — tap the mic and dictate a command instead of typing, and switch on the speaker to have replies read back to you. There's also a hands-free conversation mode that runs the whole loop: you speak, the AI acts, you hear the result, and it listens for your next command. Voice input and the hands-free loop work in Chrome and Edge on desktop and Android; on iPhone you can dictate with the iOS keyboard mic and tap "Listen" on any reply to hear it. Great for working between meetings or on the move.
Every client gets an auto-organised workspace: their email attachments (passports, IELTS, payslips, etc. — AI-extracted on email arrival), a Word .docx file note that updates every time you add a note, and any AI-generated visa pre-fills. You browse from the dashboard, search across all clients, download anything to your laptop or share with the client. No competing CRM bundles this together.
No. Under the MARA Code of Conduct, the registered agent must perform their work personally. Instead, WIDEN AI's AI Visa Pre-Fill generates a complete Word data sheet for any visa subclass — every field on the ImmiAccount form pre-filled from your client data, missing items flagged in red. You open it side-by-side with ImmiAccount, review, and lodge personally. Saves the data-assembly time without crossing the MARA delegation line.
Almost everything a migration agent does every day is one prompt away. 14 days free. No credit card. Full access.